Privacy policy

This site is run by Terra Luna neighbors who volunteer to organize neighborhood events. It is not the official site of a homeowners association, builder or management company. This page explains what the site collects, why, and who sees it. The short version: we collect only what you type into the site’s forms (the block party RSVP and the neighborhood watch sign-up), we use it for what that form is for, and we don’t sell it, advertise with it or track you.

What we collect

When you RSVP

• Your name, and how many people you are bringing.
• What you want to bring, if you tick “I’d like to bring something”.
• Your phone number, if you tick “I’d like to coordinate with the planners”.

The name and head count are required to RSVP. The other two are optional, and are not sent unless you tick their box.

When you sign up for the neighborhood watch

• Your name and phone number.
• The days and times you’re available, if you join the watch.
• Whether you want to be in the Terra Luna group text. The “group text only” form always asks for that.

Automatically

• Your IP address, briefly. To stop the form being flooded, we count how many times a form is sent from one IP address in a ten-minute window. The count is kept with the IP address and cleared out after the window ends, the next time anyone sends that form. It is not linked to what you sent.
• A check that you’re not a robot. The site’s forms use Cloudflare Turnstile. When you submit, Cloudflare looks at technical signals from your browser and your IP address to decide whether a person is there, and tells us only yes or no.
• Standard server logs. Cloudflare, which hosts the site, records technical details of each request, such as the IP address, the browser and the page asked for, to run and protect the service.

What we don’t collect

• No analytics, advertising or tracking tools.
• No cookies for visitors. The only cookies the site sets are sign-in cookies for the organizers.
• No accounts, passwords or payment details from neighbors.

How we use it

• To know who is coming and how many, so we can plan food, seating and supplies.
• To keep the list of what is still needed up to date.
• To call or text you about the party, only if you gave a phone number for that.
• To organize the neighborhood watch: to contact you about meetings and to plan who can help when.
• To add you to the Terra Luna group text, if you asked to be in it.
• To keep spam and automated submissions out.

We don’t use it for anything else, and we don’t add you to any mailing list.

Who sees it

• The organizers. Each RSVP and each neighborhood watch sign-up is emailed to the neighbors organizing it and listed on a page only they can sign in to. That includes your phone number, if you gave one.
• Other neighbors, in one case. If you offer to bring something and an organizer adds it to the checklist, the public checklist shows the item with the name you entered, for example “Two coolers (The Garcias)”. Your phone number and head count are never shown publicly. If you’d rather your name not appear, tell us and we’ll remove it.
• The group text. If you ask to be in the Terra Luna group text, everyone in it sees your phone number and the messages you send there, as in any group text.
• Not the police. The neighborhood watch works with LVMPD, but we don’t give them your sign-up. An officer may come to a meeting; what you share there is up to you.
• The services the site runs on. They handle data for us and under their own privacy terms:
  • Cloudflare hosts the site, stores the RSVPs and sign-ups, delivers the emails to the organizers and runs the robot check. See Cloudflare’s privacy policy and its Turnstile privacy addendum.
  • Adobe Fonts serves the lettering on the block party page, so your browser contacts Adobe when you open it and Adobe sees your IP address. See Adobe Fonts’ privacy policy.
  • The organizers’ own email providers, where the RSVP and sign-up emails arrive.

We don’t sell or rent your information, and we don’t share it with anyone else unless the law requires it.

How long we keep it

• RSVPs, including phone numbers, are deleted from the site within 30 days after the event they were for.
• The RSVP and sign-up emails stay in the organizers’ inboxes until they delete them, even after the site’s copy is gone. Ask us and we’ll delete yours.
• The checklist may stay up after the event. Ask us and we’ll take your name off it.
• Neighborhood watch sign-ups are kept while the watch group is running, and deleted when it stops or when you ask to leave it. Ask to leave the group text and we’ll take you out of it.

Your choices

You can ask to see, correct or delete what we hold about you at any time, before or after the event. Email dimitri@sigma1.com or tell one of the organizers. We’ll act on it promptly. You can also RSVP in person, or text the organizer to join the neighborhood watch, and skip the forms altogether.

Children

The site is for adults in the neighborhood. Please don’t submit the forms if you are under 13. Adults can include children in their head count without naming them.

Security

The site is served over an encrypted connection, RSVPs and sign-ups are visible only to organizers who sign in with a code sent to their email, and the site asks search engines not to list it. No website can promise perfect security, so please share only what you’re comfortable sharing.

Changes

If we change what the site collects or how it is used, we’ll update this page and the date at the top.

Contact

Questions or requests: dimitri@sigma1.com.